Privacy Policy

Last updated on: November 11, 2025

1. Introduction and Data Controller

The Vexillum Institute for Historical Symbology ('we', 'us', 'our'), located at 720 King Street West, Toronto, Ontario M5V 2T3, Canada, is the controller of your personal data. This policy outlines how we handle information collected through our website in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) of Canada.

2. Data We Collect and Why

We collect personal data for the following purposes:

  • Providing Educational Resources: When you download our white paper or subscribe to our mailing list, we collect your name and email address to deliver the requested materials and provide you with relevant updates about our research and publications.
  • Payment processing: Currently, we do not offer paid services and therefore do not process any payment data. Should this change in the future, this policy will be updated accordingly to reflect our payment processing partners and procedures.
  • Communication: If you contact us via our contact form, we use your name and email address to respond to your inquiries. We may retain a record of our correspondence to better serve you in the future.
  • Website Analytics: We use anonymized data to analyze website traffic and user behavior. This helps us improve our website's functionality and user experience. This data is aggregated and cannot be used to identify you personally.

3. Your Rights

Under Canadian privacy law, you have the right to:

  1. Access the personal information we hold about you
  2. Request correction of inaccurate or incomplete information
  3. Withdraw consent for the collection, use, and disclosure of your information
  4. Request the deletion of your personal information, subject to legal and contractual restrictions
  5. Be informed of any disclosures of your information to third parties
  6. Object to certain uses of your data, such as for direct marketing
  7. Withdraw consent for data processing at any time
  8. Lodge a complaint with the Office of the Privacy Commissioner of Canada

4. Use of Cookies

Our website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device that help our site function correctly and gather analytics.

  • Essential Cookies: These cookies are necessary for the basic functionality of the website, such as remembering your session or cookie consent preferences. They do not store any personally identifiable information.
  • Analytical Cookies: We use third-party services like Google Analytics to understand how visitors interact with our site. These cookies collect anonymous data about page views, traffic sources, and user navigation.

You can manage or disable cookies through your browser settings, but please note that some parts of our website may not function properly as a result.

5. Data Security

We are committed to protecting your data. We implement appropriate technical and organizational measures, such as SSL encryption and secure server hosting, to safeguard your personal information against unauthorized access, disclosure, alteration, or destruction.

6. Third-Party Disclosure

We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties. This does not include trusted third parties who assist us in operating our website, such as email service providers, so long as those parties agree to keep this information confidential.